The best apps to control your club’s expenses

Post by Beñat, 29 de abril de 2020

To keep your club's finances healthy, it is essential to track it’s revenue and expenses.

Often, those responsible for the club only think about how to generate more revenue. In fact, it is a fundamental element for the club to continue and to grow.  As head of the club, you have to have solutions to maintain revenue. Search subsidies, finding sponsors .. and most importantly, ensure payment of athletes and partners. Approximately 60% of a club’s income will come from its athletes .

On the other hand, it is essential to control the costs of your sports club.  This is just one of the headaches for many clubs.  Failure to maximise income and know how to manage so much money efficiently is a difficult but not impossible task.

It is clear that an application alone will not allow a club completely control costs.  There are many factors, including the involvement and knowledge of the board, the cost structure the club already has in place or even the region where you are.

However, it is certain that the use of specific tools can help you take control. Thanks to this control, you can make better decisions, and implement strategies to reduce costs.

We leave here a list of the best apps to help you keep track of your club’s receipts and payments effectively.


Clupik is a comprehensive management tool for your club. Keep basic accounting or go deep with this club focused tool.  Connect the accounting, database, registration, web and app of the club with a single tool for managing your whole club.


This application is free and allows you to maintain control over the money coming in and out of your checking account. It allows you to enter data from multiple accounts even if they are different entities.  One of the strengths of the app are the balances, it lets you know what you are spending money on and more expenses than expected.

Mint: Budget, bill, finance

Automatically catalogue your expenses, make alternative budgets and add reminders so you do not forget any payments. It also allows control over investments and has an alert option.  It is also free.

Money pro

This application allows you to reduce expenses, pay bills, manage the finances of different groups such as family and company staff separately and even attach photos and important information.


Is a free app like the others, but whose novelty tracking system that lets you know the exact place where you paid a product or service.


Lets you create groups in which each user records their own spending.  The application calculates how much to pay each participant.  One of the interesting options offered by this app is to export all the data in a spreadsheet to share via email with people who are not registered but are among other expenses.

Bitcoin Wallet

Provides a detailed analysis of the all movements.  Security measures help protect data through a password and also lets you disable access from the phone if you have any problems such as theft or loss.

Have you decided yet?  Try the different suggestions and tell us about the experience you've had with your club.  If you use another tool, put a comment for our consideration and we can add to this list.

If you already have a well-structured financial controls, visit this post to get you started on how to boost revenue for your club.

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